No Location

VOICE Membership Terms & Conditions

VOICE is a lively and creative organization, established as a mechanism to harness the immense experience and collective wisdom of the public at scale to capture ideas, insights and vision. We welcome and will actively encourage members to get involved in discussion and debate on a range of topics by contributing in person and through the VOICE Digital Platform.

VOICE Head Office is based within The University of Newcastle upon Tyne, trading as Newcastle University, therefore any references to ‘VOICE’ or ‘We’ refer to VOICE Head Office and Newcastle University.

By becoming a member of VOICE, you agree to these terms and conditions.

Data Protection


  • We collect information about you when you register with VOICE. We will never share your personal information with anyone outside of VOICE without your permission unless we are specifically required to by law or a clear safeguarding issue is identified. All the personal information that you provide is stored securely.

  • In order to register for some opportunities you may be requested to volunteer further information, we always aim for this to be proportional and relevant to the purpose for which it’s being collected.

  • VOICE works with other collaborators who utilise the VOICE Digital Platform to advertise opportunities. We will only share select data with these collaborators with your express permission, for instance, when you register interest in an opportunity organised by a collaborator and they ask you for certain details. We will endeavour to make it clear which part of the organisation is running an activity, e.g. through the contact point on an opportunity.

  • All VOICE membership passwords are encrypted. This means that even if someone could get access to where it’s kept, it can’t be read. Your password can never be read by another person: only you can know what it is.


We collect information about you to manage your VOICE member account, personalise your use of, and repeat visits to, the VOICE digital platform. We also use this information to notify you of relevant opportunities, news and blogs we think you may be interested in.

VOICE works with Collaborators across the globe in order to provide Members with a breadth of opportunities to get involved and to increase the reach and scale of activities. We will never share your personal information with anyone outside of VOICE (including any Collaborator organisations) without your express permission unless we are specifically required to by law or a clear safeguarding issue is identified.

In becoming a VOICE Member, there is no obligation to take part in any activity and any information requested in addition to the core joining details will be given entirely at your discretion. We will always endeavour to ensure that any information requested is relevant and proportional to the activity it is being requested for and make sure that it is clear to you which part of the organisation you are granting access to this data to.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit You can set your browser not to accept cookies and the aforementioned website will tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.


Our website contains links to other websites. These terms and conditions only apply to this website so when you link to other websites you should read their own privacy statements.

Code of Conduct

These codes of conduct guidelines are designed to balance freedom of speech with ensuring a productive and disciplined attitude is maintained. They are not designed to prevent you from having your say. Inappropriate conduct includes any activities that are judged to be:

  • Defamatory - Adversely affecting the reputation of a clearly identifiable person, company or organisation
  • Personal - Including private information about yourself or other people
  • Offensive - Material or comments that might reasonably be expected to cause distress to others. Members agree to act in a civil, tasteful and polite manner and agree not to use vulgar language. Such material or comments could relate to gender, race, nationality, sexual orientation, religion, disability or other similarly sensitive issues
  • Harassing - Harassment is unwanted conduct (including insults and 'jokes') affecting the dignity of another, including written attacks on another person or aggressive pressure or intimidation. Comments should not be mean-spirited, or contributed with the intention of causing trouble. Members should show respect for users of all ages and abilities
  • Obscene - Material or comments that are offensive, indecent or pornographic, including anything of a sexual nature
  • Confidential - Any information, disclosure of which would constitute a breach of the common law duty of confidentiality
  • An incitement - Any material or comments that seek to influence another to the commission of a criminal offence
  • In contempt of court - Disclosing information about live court proceedings before that information has been heard in court or where reporting restrictions are in place. Please note that VOICE will generally bar any comments relating to court proceedings, as they cannot be expected to know or investigate the legal status of individual cases
  • Party political - Any comments that are clearly party political in nature. This is particularly relevant during elections, and those postings that canvass support for, or opposition to, any political party
  • In breach of copyright - Comments that may infringe any of the laws governing copyright. VOICE accepts no liability whatsoever for any actionable breach of such laws
  • Using multiple log-ins - If you use multiple log-ins for the purpose of disrupting the community or annoying other users you may be barred from the forum
  • Duplicate, overly trivial repetitive or trivial Postings - For instance spamming or off-topic material
  • Impersonation Postings perceived as impersonating another through user name or views
  • Using vulgar or offensive user names
  • One to one arguments
  • Messages will not be posted in languages other than English - As the VOICE community’s first language is English, comments should always be posted in English to enable all to understand, unless specifically requested to do otherwise.

If you see something on that you think is offensive, infringes your or anybody else's copyright, is defamatory or is unlawful in any way the best way to let us know is by using the 'report' button located at the top of each discussion post.  This will immediately remove the post for monitoring by the VOICE team who will take appropriate action.  If you have a complaint or are concerned about the conduct of a VOICE member or any content outside of the discussion forums please contact us by email or telephone.

Diversity & Equality

VOICE places equality and diversity at the heart of our work and we actively seek to support inclusion of groups and individuals who are often excluded from research and innovation. We value involvement from a variety of cultures, experiences and perspectives and are guided by the principles of the Equality Act 2010. We will undertake to ensure that, wherever possible, anyone wishing to take part in VOICE activities has an equal opportunity to participate.

Changes to Terms & Conditions

We keep our terms and conditions under regular review and we will place any updates on this web page. These terms and conditions were last updated on 14 February 2018.

How to Contact Us

Please contact us at if you have any questions about our terms and conditions or information we hold about you.


VOICE makes every possible effort to ensure that the information published on our website ( is up-to-date and accurate, but accepts no legal liability for errors or omissions. We reserve the right to make changes without notice.

We do not actively monitor every posting on our discussion forum pages; therefore, we make no claims as to the accuracy, integrity, timeliness or quality of such content, nor can we undertake to respond to or enter into correspondence regarding individual comments or requests.

All views and information, whether publicly posted or privately transmitted are individual and not the views, policy or advice of VOICE.  Member generated content is the sole responsibility of the person from which such content originated.  

We have provided a mechanism through the report function for any member to report for monitoring any comment that they feel is inappropriate.  We do reserve the right to remove any contributions that break the rules or guidelines set out in the Code of Conduct and will take action to remove members who are in breach of these terms.  Any removal or banning of a member or their comment is binding and the decision is final.  No correspondence will be entered into nor will we be obliged to explain such actions. 

VOICE is not responsible for the actions of individuals or content of third party sites.

VOICE aims to gather insight and harness the views and experience of citizens to influence research, policy and stimulate innovation. We would welcome others to use content from the VOICE Digital Platform to help us achieve these aims. With this in mind, all publicly available content on the site is subject to a Creative Commons Attribution-Non Commercial (CC BY NC) licence. This means that you are free to share (copy and redistribute content in any medium or format) or adapt (remix, transform, and build upon the material) any publicly available content on the site but you must attribute (You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use) and any use of the material should be non-commercial (You may not use the material for commercial purposes).

This agreement shall be governed in accordance with the laws of England.  The terms and conditions of this agreement are subject to change by VOICE at any time.  Any user's usage of this site following changes shall indicate the user's acceptance of the new agreement.